Scholarship management

Run a multi-stage scholarship program — from custom application form to award letter — without spreadsheets or third-party tools.

The five tabs

• Applications — applicant database.
• Programs — your scholarship programs (you can run several simultaneously).
• Terms & Schools — academic terms and partner institutions.
• Form Fields — custom field definitions for the application form.
• Wix Migration — for nonprofits migrating from Wix-based scholarship forms.

Programs

Each scholarship program has its own application form, criteria, and awarding pipeline:

• Name (e.g. "Academic Excellence Scholarship 2026").
• Award amount ($2,500–$5,000 typical).
• Application window — open and close dates.
• Eligibility — published criteria displayed to applicants.
• Required documents — transcripts, letters, essays.
• Reviewers — staff who score applications.

Application form

The public form (/scholarships) shows all open programs. Applicants:

1. Choose a program.
2. Fill out the form.
3. Upload documents.
4. Submit.

Form is built with Form Fields — drag/drop the standard fields (name, email, phone, school, GPA, major, essay) plus any custom ones.

Application stages

Applications move through:

Submitted → Under Review → Approved / Rejected → Awarded → Completed

• Submitted — applicant clicked submit; awaiting first review.
• Under Review — assigned to a reviewer.
• Approved — passed review; pending decision.
• Rejected — denied (with optional reviewer notes).
• Awarded — selected as scholarship recipient.
• Completed — funds disbursed; case closed.

Reviewing applications

Each application opens to a workspace with:

• All submitted form fields.
• Document downloads.
• Score field (1–10) — multiple reviewers possible, scores averaged.
• Internal notes (visible to reviewers, not applicants).
• Status dropdown to advance stage.

Awarding

When you advance an application to Awarded:

• Auto-email goes to the applicant (customizable template).
• Award letter PDF generated.
• Disbursement task created in Project Management Hub.

Reports for funders

Many scholarship-funding grants require reports on recipients. Generate from Scholarship Analytics:

• Total applications received.
• Acceptance rate.
• Recipient demographics (age, school, geography).
• Per-program breakdown.

Export to CSV or PDF.

Resumes

If your scholarship form requires a resume upload, the Resumes panel collects all uploaded resumes in one searchable place — useful for partner programs ("send us your top 10 candidates' resumes") or when matching scholars to internship opportunities.

Common patterns

• Two-stage review — first pass eliminates ineligible; second pass scores qualified candidates.
• Anonymous review — hide applicant names from reviewers to reduce bias. Toggle in the program settings.
• Multi-year disbursement — for renewable scholarships ($5K/year for 4 years), use Project Management Hub to schedule annual disbursement tasks.