We don't just write your grant. We write the ones you'll win.
Koolay's expert grant-writing team pairs proven application craft with the data from 15.9 million real grant payments — so you apply to the right funders, with the right ask, and win more.
Most grant services just write. Koolay writes and knows what wins.
A traditional grant writer guesses which funders to approach and what to say. Koolay's team works from the actual giving data — so every application is aimed at a funder who already funds organizations like yours.
A traditional grant writer
- Guesses which funders might say yes
- Writes a generic narrative and hopes it lands
- Has no visibility into what funders actually pay out
- Treats every application as a one-off
Koolay's grant service
- Targets funders proven to give to your cause, size, and region — from 183.6K funders and 89K open opportunities
- Writes to the specific ask that funder is known to fund
- Grounded in 15.9M real grant payments, not guesswork
- Builds toward renewed, multi-year funder relationships
Seven steps. One goal: the win.
A proven grant-application methodology, sharpened with Koolay's data and AI.
- 1
Funder research & matching
We identify funders who already give to your cause, size, and region — from the 89K-opportunity, 183.6K-funder dataset.
- 2
Needs analysis
We sharpen the problem you solve into a fundable case.
- 3
Strategy & idea development
We shape the strongest angle for each funder.
- 4
Project planning
Budget, timeline, KPIs, and outcomes that convince — logic-model driven.
- 5
Partnerships & coalition
Where it strengthens the bid, we help you build the case for it.
- 6
Document preparation
Every attachment, in the funder's format.
- 7
Writing & submission
We write the winning narrative and submit on time, every time.
Your whole grant lifecycle, off your plate.
From the first prospect list to the renewal ask — our team runs it so yours can stay on mission.
Grant success is a data problem before it's a writing problem.
Every figure below comes straight from our database of real grant activity — and every one of them shapes how we write and target your application.
- 77%of grants are under $25K, and the median grant is $5,000 — we target the winnable grants, not moonshots you'll never land.
- 41.7%of grant payments are general/operating support — we know you often don't need an elaborate project, just a credible ask; we write to that.
- 37.8%of funder relationships span multiple years — we don't just win one grant, we build the funder relationships that renew.
- 176,821active funders and 500,787 organizations funded — the money is spread wide, and we know where it flows.
“Grant success is a data problem before it's a writing problem — and we solve both.”
Experienced grant writers, across every sector.
Human expertise, backed by Koolay's AI and data — a combination a solo grant writer or generic agency can't match.
Our writers have won funding across education, health, human services, arts & culture, environment, housing, and international development — and every draft is grounded in your organization's own data, budgets, and mission, plus the funder intelligence behind our platform.
Are you grant-ready?
Most funders expect the basics before they'll say yes. Here's what we check first.
- 501(c)(3) status or a fiscal sponsorTax-exempt status is table stakes for most funders.
- A valid EINYour organization's identity in every funder's system — and ours.
- A clear mission statementFunders fund a mission they can articulate back to their board.
- Basic financialsA budget or recent financial statement funders can sanity-check.
- A specific, fundable needNot "we need money" — a concrete project, program, or gap.
Not sure you're ready?
Our team runs a free readiness assessment and tells you exactly what to fix first.
Get your free assessmentCommon questions, answered straight.
77% of grants are under $25,000 — small and new organizations win routinely with the right targeting. Size isn't the barrier; misdirected applications are.
For the winnable grants, expert targeting plus expert writing beats going it alone. Our team does the heavy lifting so your team stays focused on your mission, not paperwork.
We only put you in front of funders who already fund organizations like yours — backed by 15.9M payments of real giving data, not directories or cold lists.
Start with a free consultation. We scope the engagement to your goals — there's no one-size price, because your organization isn't one-size. Book a call to get a plan.
We build funder relationships and reapply strategically — 37.8% of funder relationships are multi-year, and the second ask is far warmer than the first.
Stop applying blind. Start winning.
Koolay's expert grant-writing team, backed by 15.9M real grant payments — ready to increase your odds of winning and the dollars you win.